Privacy Policy for BoardMentor
Effective Date: January 1, 2026
1. Introduction
Welcome to BoardMentor, accessible at boardmentor.pro. BoardMentor is dedicated to providing board director education and mentoring services. Your privacy is important to us, and this Privacy Policy explains how we collect, use, disclose, and safeguard your information.
2. Information We Collect
We may collect the following categories of personal data:
- Contact Information: name, email address, telephone number.
- Professional Details: organization name, position, areas of expertise.
- Communications: content of inquiries or messages you send via our contact form.
- Usage Data: IP address, browser type, device information, pages viewed, and session duration.
3. How We Use Your Information
BoardMentor uses your information to:
- Provide and personalize our education and mentoring services.
- Respond to your inquiries and process requests submitted through our contact form.
- Improve our website, offerings, and user experience.
- Comply with legal obligations and protect our rights.
4. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our site:
- Essential Cookies: Required for basic site functionality.
- Performance Cookies: Collect anonymous data on site usage to help us improve performance.
- Functionality Cookies: Remember your preferences and settings.
You may manage or disable cookies via your browser settings. Please note that disabling certain cookies may affect site functionality.
5. GDPR Compliance and Your Rights
If you are located in the European Economic Area (EEA), BoardMentor is committed to complying with the General Data Protection Regulation (GDPR). We process your personal data on lawful bases, including:
- Your consent.
- Performance of a contract.
- Compliance with legal obligations.
- Legitimate interests, such as service improvement, provided your rights are respected.
You have the following rights under the GDPR:
- Right of Access: Request a copy of your personal data.
- Right to Rectification: Correct inaccurate or incomplete data.
- Right to Erasure: Request deletion of your data, where applicable.
- Right to Restrict Processing: Limit how we use your data.
- Right to Data Portability: Receive your data in a structured, commonly used format.
- Right to Object: Object to processing based on legitimate interests or direct marketing.
- Right to Withdraw Consent: Withdraw consent at any time for processing based solely on consent.
To exercise your rights, please contact us using the details in Section 12.
6. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes outlined in this Policy, to comply with legal obligations, resolve disputes, and enforce our agreements.
7. Security
BoardMentor implements industry-standard administrative, technical, and physical safeguards to protect your personal data. While we strive to protect your information, no security measures are completely foolproof.
8. Third-Party Services
We may share information with trusted third-party providers who assist us with hosting, analytics, email delivery, and other services. These providers are obligated to protect your data and may not use it for other purposes.
9. Children’s Privacy
Our website and services are not intended for individuals under the age of 13. We do not knowingly collect personal data from children under 13. If you believe we have collected such information, please contact us to request deletion.
10. International Data Transfers
Your data may be transferred to, processed, and stored in Canada or other countries. We ensure adequate safeguards are in place to protect your personal data in accordance with applicable laws.
11. Changes to This Privacy Policy
We may update this Policy periodically. We will post the revised version on our website and update the effective date. We encourage you to review this Policy regularly.
12. Contact Information
If you have any questions or wish to exercise your rights, please contact us:
BoardMentor
2701 Riverside Drive
Ottawa, ON K1A 0B1
Canada
Phone: +14161819332
Business ID: 429746226
To reach our team, please use our contact form.